The blog
September 4, 2026
Keeping a client in the loop during a project
The update rhythm that stops a client from asking where things stand, without turning your day into emails.
5 minute read
September 4, 2026
Onboarding a new client after they say yes
The first week is where jobs drift, not the last. The four things to send before work starts, the one to refuse, and how to set the tone of the whole job in the first round.
9 minute read
September 4, 2026
A client comes back six months later and wants their files again
The most avoidable forty minutes in this trade, the question that costs more than the missing file, and the three things to decide before it happens.
7 minute read
September 2, 2026
Two people, one set of client jobs: who sees what, who replies
The failure that costs most once you are not working alone, why "we'll split them between us" does not last a week, and the three questions to settle once.
8 minute read
August 31, 2026
An unpaid invoice: the three chases, and what comes after
Why most late invoices are not refusals to pay, the chase almost nobody sends, and the point at which you stop working.
7 minute read
August 29, 2026
The half-answered brief: what to start on anyway
Sixteen answers out of twenty, the three reasons a question gets skipped, the only one that really blocks, and the test that says whether you can begin.
7 minute read
August 27, 2026
How many rounds of feedback to plan for, and how to write it down
Why "three revisions included" never holds, what to count instead, and the one sentence that halves the number of rounds you run.
7 minute read
August 26, 2026
An AI that knows your trade, not an AI that writes in your place
Why Kalepio's AI writes questions rather than answers, what it refuses to do, and how to count a quota when twenty messages are worth one questionnaire.
6 minute read
August 26, 2026
Agreeing a date with a client without six messages
Why finding a slot costs a week, the four mistakes that stretch the exchange, and the only thing that genuinely shortens it.
7 minute read
August 25, 2026
A scoping call or a brief form: which comes first
What a call hears that a form never will, what a form writes down that a call forgets, and why almost everybody does the two in the wrong order.
7 minute read
August 23, 2026
Notion or Trello as a client portal: what works and what breaks
Two excellent tools for you, and five specific ways they break the moment a client looks at them. Including the case where you really should stay put.
7 minute read
August 21, 2026
Five questions to ask before writing a quote
Ten minutes of questions that save two hours of quote nobody signs, the one that predicts how many rounds you will run, and how to talk budget without asking for it.
7 minute read
August 19, 2026
A form is not a job
What Typeform, Tally and Google Forms do perfectly, and the four things a form structurally cannot do for a client job.
7 minute read
August 17, 2026
Running client briefs on Google Drive: what works and what breaks
What Drive genuinely does better than anything, the four places a scattered brief gets lost, and the exact point at which changing your method starts to pay.
7 minute read
August 17, 2026
What your client cannot see, and why they keep asking where things stand
Why silence reads as a stall, the three moments a client always worries, and what to tell them at each one before they have to ask.
8 minute read
August 15, 2026
Managing your clients with an AI, without handing over the keys
Connecting Claude, ChatGPT or Gemini to your orders and your client book: what it is actually good for, what the assistant can do, and what it will never be able to do.
6 minute read
August 14, 2026
Billing an extra revision, without it going badly
Why the third version happens, how to count revisions, when to name the price, and what to do when the mistake is yours.
6 minute read
August 14, 2026
Chasing a client who has gone quiet, without apologising
Why a client goes silent, how often to chase, what the three messages should say, and when to call a dormant job.
6 minute read
August 14, 2026
The client brief template: what to ask before you start
A brief that fits on one page, the eight blocks that come up in every trade, and what happens when one of them is missing.
6 minute read
August 14, 2026
Delivering files to a client without WeTransfer
Why an expiring link is a problem six months later, what a delivery has to contain, and how to make it wait for the payment.
5 minute read
August 14, 2026
Deposit, balance, delivery: what order to ask for the money in
How much to take up front, when to ask for the rest, and why delivery is the only leverage that actually works.
5 minute read
August 14, 2026
Saying no to an out-of-scope request, without losing the client
How to spot an out-of-scope request, the four possible answers, and the sentences that decline without closing the door.
5 minute read
August 14, 2026
Scoping a freelance job without ten rounds of back and forth
Where the back and forth comes from, how to group it into two or three rounds, and what to write down before you start.
5 minute read
August 14, 2026
Freelance project tracking: where every job stands, without a spreadsheet
Why the tracking spreadsheet never survives, the four states that describe any job, and the one distinction that changes a working day.
6 minute read
August 14, 2026
What a brief form has to contain, trade by trade
The questions every trade shares, the ones that change completely, and the form mistakes that make a client give up halfway.
5 minute read
August 14, 2026
What a freelance quote has to contain
The lines every quote needs, the three that prevent disputes, and why a quote is written after the brief rather than before it.
5 minute read
Kalepio asks these questions for you
You send one link, your client answers once, and you start with everything you need.