Everything that happens between you and your client, in one place.
The questions at the start, the follow-ups, the conversation, the payment and what you hand over at the end. You stop chasing information; your client stops wondering where things stand.
No card needed. Five orders a month, free, for as long as you like.
A conversation keeps everything. It sorts nothing.
On the left, a job followed through a WhatsApp thread: the questions, the transfer and the files in the same scroll. On the right, the same job on Kalepio.
Drag the handle to compare.
You send a link. Everything happens there.
1. You ask your questions, once
You write down what you need in order to start, properly, one time. It will serve for every new client without being retyped.
2. Your client answers, in their own time
They get a link in your name, with no account to create. They answer when they can, upload what they have, and it all reaches you in one piece.
3. You deliver, and you get paid
You ask for the payment from the same page, and what you deliver opens when you say so, or once the money has arrived if you prefer.
From the first exchange to the delivery, without ever changing tool.
The questions, the follow-ups, the conversation, the money and what you hand back all sit on the same job.
A brief filled in once
Your questions go out as one form, in your name. Your client answers when they can, and everything lands in the same place: their answers, their files, their references.
A payment link in two clicks
A deposit, a balance, an extra: as many lines as the job calls for. The link goes out in the conversation, and the money arrives straight into your own Stripe account, because you are the merchant.
What you deliver opens at the right moment
Files, a link to a gallery, a staging address: you prepare it, then you send it in one piece. Your client sees that it is ready and only reaches it when you say so, or once they have paid if that is what you chose.
A tool that bends to the way you work
You build your own form without starting from a blank page: depending on your line of work, a first set of questions is already there. After that everything can be rewritten, moved and deleted, because you know your work better than we do.
Your client keeps one address, from the first brief to the delivery. Nothing to dig out of their inbox, nothing to ask you for again.
Your client signs up to nothing and has no password to remember. They get a link, they answer, and that is that.
Enough to frame just about any job: text, lists, dates, colours, files, plus section titles to give a slightly long form some air.
If your work starts with questions, Kalepio is built for you.
Photographer, graphic designer, web developer, decorator, printer, consultant: the moment a job starts with "I just need a couple of things from you" and ends with something to hand over, it fits on Kalepio.
You are not starting from a blank page. When you sign up you pick the line of work closest to yours (several, if you do several) and you get questions already written, ready to be rewritten, moved or deleted.
Kind of site, new build or rebuild, copy ready or not, features expected, domain and hosting.
Palette provided: Midnight blue, Light grey, Link blue, Turquoise.
Your work and your customers, what needs creating, what already exists, colours wanted and colours to avoid.
Palette provided: Cream, Deep red, Petrol blue, Eau de nil.
Kind of shoot, date and length, location, deliverables, usage rights.
Palette provided: Off-white, Sand beige, Sage green, Terracotta.
What there is to write, how much of it, keywords, who you are talking to, in what tone.
Palette provided: Ink black, Paper, Taupe, Navy.
Platforms to target, what it is for, user accounts, integrations, what already exists.
Palette provided: Ink, Steel grey, Primary blue, Purple.
Screens to draw, user journeys, existing brand or one to create, devices to target, who builds it afterwards.
Palette provided: Soft black, Interface grey, Indigo, Sky blue.
Format and length, where it will run, footage or animation, voice-over, music.
Palette provided: Deep black, Screen red, Bright orange, Amber yellow.
Kind of sign, dimensions, material, fitting and planning constraints.
Palette provided: Midnight blue, Shopfront blue, Signal red, Signal yellow.
Sizes and quantities, print positions, names and numbers.
Palette provided: Jersey red, Orange, Yellow, Turquoise.
Vehicle, original colour, finish, surfaces to cover, plate to mask.
Palette provided: Satin black, Nardo grey, Deep red, Sapphire blue.
Machine, make and model, race number, panels to cover, sponsor logos.
Palette provided: Racing red, KTM orange, Fluoro yellow, Kawasaki green.
A short, generic brief for you to rewrite to your own work.
Decorator, caterer, coach, craftsperson, or any company that has to ask a client for information: the list above is not an entry requirement, everything else starts from here and gets rewritten to suit you.
Your client is not discovering a tool, they are answering you.
They get a link that opens a page in your name, with your colours and your logo. Nothing to install, nothing to work out, one question at a time: it is you in front of them, not a piece of software.
No more "where are we up to?"
It is the message that comes back on every job. On their tracking page, your client sees what is being asked of them, what they have already answered, what is left to pay and what they can collect. And when you reply, they are told without having to come back and look: they have the answer before they had to ask you for it.
The job arrives already filled in
You have a public page at your own address and in your own brand. Your client picks the service there, answers the questions, and the job creates itself when they send it. On a Sunday evening it is waiting for you, complete, without you having prepared a thing.
And what has to be around it to hold together.
Framing a job is not enough: there is still the conversation, the follow-ups, what you keep on each client, and getting several people onto it without treading on each other.
They write to you there, not in three apps
One thread per job, attachments included, where the application announces what moves by itself: a new request, a delivery sent, a payment received. You stop narrating progress, because it is already written down.
Follow up without starting over
Something missing? You add a request to the same job. What your client has already answered is frozen and cannot be rewritten, by anybody.
Chase them without thinking about it
A client who has not answered is reminded for you, at the pace you choose, and never more often than they should be. You can also remind them with one button, on every formula.
Ask your questions in your own words
Your types, your options, your order. A question worded well can be saved as a template and will serve again on the next service.
Your colours, your logo
Your page, your forms and your clients' tracking all carry your brand, from the first link to the delivery. Your client sees your name, never ours.
Several of you, cleanly
You invite your colleagues and you decide what each of them is allowed to do. The journal keeps who did what, and when.
Find a client again six months later
Every client has a sheet: their contact details, what you have already done for them, and the columns you decided to add to it.
Know where the files are
What your clients send and what you hand back sit on private storage, and you can see at a glance how much room you have left.
Frequently asked questions
Pricing that fits the size of your business.
| Compare the formulas | FreeFree | Pro€15.00per month |
|---|---|---|
| Start for free | Subscribe | |
| What the subscription changes | ||
| Orders per month | 5 | Unlimited |
| People on the account | 1 | 1Included, then €10.00 per person per month |
| Storage | 1 GB | 50 GBIncluded, then €3.00 per 50 GB block per month |
| Commission | 3%* | 1%* |
| Roles and permissions | ||
| Notification channels | ||
| Automatic reminders | ||
| AI generations | 20 | 200 |
| In both formulas | ||
| Online payments | ||
| Public page | ||
| Client records | ||
| Questions of your own | ||
| Briefs for your work | ||
| Follow-up rounds | ||
| File delivery | ||
| Client messaging | ||
| Activity journal | ||
| API | ||
| AI connectors (MCP) | ||
| What the subscription changes | |
|---|---|
| Orders per month | 5 |
| People on the account | 1 |
| Storage | 1 GB |
| Commission | 3%* |
| Roles and permissions | |
| Notification channels | |
| Automatic reminders | |
| AI generations | 20 |
| In both formulas | |
| Online payments | |
| Public page | |
| Client records | |
| Questions of your own | |
| Briefs for your work | |
| Follow-up rounds | |
| File delivery | |
| Client messaging | |
| Activity journal | |
| API | |
| AI connectors (MCP) | |
| What the subscription changes | |
|---|---|
| Orders per month | Unlimited |
| People on the account | 1Included, then €10.00 per person per month |
| Storage | 50 GBIncluded, then €3.00 per 50 GB block per month |
| Commission | 1%* |
| Roles and permissions | |
| Notification channels | |
| Automatic reminders | |
| AI generations | 200 |
| In both formulas | |
| Online payments | |
| Public page | |
| Client records | |
| Questions of your own | |
| Briefs for your work | |
| Follow-up rounds | |
| File delivery | |
| Client messaging | |
| Activity journal | |
| API | |
| AI connectors (MCP) | |
* Kalepio’s commission is on top of Stripe’s fees, which Stripe takes from each payment collected.
The next job starts with a link, not with ten messages.
Create your account and pick the line of work closest to yours: your first questions are already there. You tune them to suit you, then you send the link.
Free to start, no card needed. You pay the day your work asks for it.